Zero Translation Loss from Design to Sample
AI-powered sample management that keeps specs intact, timelines visible, and buyers updated — from design approval all the way to delivery.
Sample Management, Finally Solved
From the moment a design is approved to the day the sample ships, Poly9 ensures nothing falls through the cracks.
Timeline & Milestones
Track every sample project with clear milestones and due dates. Factory and buyer stay perfectly aligned from approval through delivery.
Specs That Stick
Approved designs and specifications flow directly into sample development. No re-keying, no misinterpretation — what was approved is what gets made.
Automated Buyer Updates
Keep buyers informed with automatic status notifications at every milestone. Eliminate "Where is my sample?" emails for good.
Sample to Production (Ultimate)
Convert approved samples into production orders with one click. Full order management and production tracking in the Ultimate plan.
Visual Timeline Tracking
Track every sample project with clear milestones and due dates. Factory and buyer stay perfectly aligned from approval through delivery.
- Milestone-based progress tracking
- Automatic deadline alerts
- Visual Gantt-style timeline view
Specs That Flow Automatically
Design specs flow directly into sample requirements — materials, dimensions, finishes, and hardware. Zero manual re-entry or translation loss.
- Auto-populate from AI Design Studio
- Structured specs with images and dimensions
- Version control for spec changes
Automated Buyer Updates
Keep buyers informed without manual check-ins. Automated status updates go out at every milestone — approval, production, QC, shipping.
- Automated email updates at each milestone
- Photo and document attachments
- Buyer portal for self-service status checks
Sample to Production Transition
When a sample is approved, transition to full production with one click. All specs, materials, and vendor data carry forward automatically.
- One-click production order creation (Ultimate plan)
- Bill of materials auto-generation
- Vendor assignment and production scheduling
“We used to lose 2-3 weeks in sample development just from miscommunication between design and factory. With Poly9, specs flow automatically and buyers get updates without us lifting a finger.”
Marco Rossi
Operations Director, Italian Design House
60%
faster sample turnaround
Ready to streamline your sample development?
Book a 15-minute walkthrough and see how this works for your business.
Frequently Asked Questions
Everything you need to know about sample development tracking in Poly9.
Sample Development Datasheet
One-page overview of Sample Development Tracking — timeline milestones, automatic spec flow, automated buyer updates, and sample-to-production transition.
- Timeline and milestone tracking
- Automatic spec flow from design
- Automated buyer update notifications
- One-click sample to production
Ship Samples Faster, With Fewer Errors
Manufacturers on Poly9 cut sample lead times by 40% and eliminate spec miscommunication.